Executive Administrative operations
Maxamize Efficincy. Minimize Chaos.
Welcome to the Executive Administrative Operations service page for Mountain State Professional Support Solutions (MSPSS). We provide precise, reliable, and organized back-office execution to keep your business running seamlessly.
From daily office management and schedule coordination to meticulous document preparation and correspondence tracking, we take care of the operational details so you can focus entirely on leadership and growth.
Our Comprehensive Executive Administrative Services Suite
Designed to eliminate back-office friction and streamline daily corporate workflows.
Keep your business moving forward with precise, reliable administrative support that turns routine disorganization into seamless, professional execution.
Services include but are not limited to the following:
Calendar & Schedule Coordination: End-to-end management of primary business calendars, appointment setting, internal meeting coordination, and proactive reschedule management.
Inbox & Email Correspondence Management: Professional triage of business email channels, routine message filtering, urgent item flagging, and draft response preparation.
Phone & Communication Routing: Reliable handling of inbound phone correspondence, message logging, and client communication tracking.
Meeting Preparation & Documentation: Assembly of meeting agendas, briefing materials, and professional minute-taking during sessions.
Travel Coordination & Itinerary Planning: Comprehensive research, booking, and logistical arrangement for flights, lodging, and ground transit paired with clean travel schedules.
Data Entry & Database Maintenance: Accurate population, updates, and maintenance of client databases, CRM records, and digital logs.
Document Formatting & Typing: Professional styling, structural editing, and clean typing of corporate memos, reports, and correspondence.
Spreadsheet Tracking & Reporting: Creation and regular updating of operational spreadsheets, data tracking logs, and routine performance reports.
Basic Billing & Invoice Organization: Systematic organizing of invoices, payment tracking support, and accounts receivable preparation.
Vendor & Client Communication Support: Acting as a reliable point of contact for external partners, managing project updates, and tracking deliverables.
Digital Filing & Record Management: Establishing and organizing secure cloud filing systems, document indexing, and electronic document storage workflows.
Flexible Ways To Work With Us
To make working with MSPSS seamless, we offer distinctive engagement paths based on your current operational needs.
Hourly Pricing
$45.00 per hour | 3 hour minimum
Monthly Retainer Packages
Best for solopreneurs, growing businesses, and busy executives looking to offload routine back-office workflows and streamline daily operations.
How it works: Secure a dedicated block of 15, 25, 35, or 50 hours per month. All services are billed monthly at the beginning of the month. Additional fees may apply.
15 Hour Monthly Retainer: $675
25 Hour Monthly Retainer: $1,080
35 Hour Monthly Retainer: $1,450
50 Hour Monthly Retainer: $1,980
Stand Alone Services
Need immediate, flat-fee relief for a specific case or a tech issue? Target your exact bottleneck with our flat-fee, result-driven packages.
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Calendar & Schedule Management | $180 per month
Includes: Complete management of your primary business calendar, scheduling client appointments, coordinating internal meetings, and handling reschedule requests to ensure your week runs seamlessly without double-booking.
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Correspondence & Inbox Management | $220 per month
Includes: Professional management of your business email inbox or primary phone correspondence. We filter routine messages, flag urgent items requiring your immediate attention, draft standard professional replies, and maintain clear communication channels with your vendors and clients.
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Document Preparation & Professional Formatting| $45 per document
(up to 5 pages; custom quotes for longer files)
Includes: Meticulous proofreading, structural editing, and professional formatting of business reports, memos, spreadsheets, or client-facing materials to ensure polished, high-quality presentation